ERAS Support Services for Applicants

Electronic Document Submission

ECFMG has expanded its On-line Applicant Status and Information System (OASIS) to allow ERAS 2013 applicants to electronically submit several document types in support of their residency application, including Medical Student Performance Evaluations (MSPEs), medical school transcripts, photographs, postgraduate training authorization letter (PTAL) or “California Letter,” and letters of recommendation (LoRs) if the applicant has not waived his/her right to view them.

As your designated Dean’s office, ERAS Support Services at ECFMG will evaluate each uploaded document to ensure clarity of image and to verify that each document has been uploaded to the slot designated for that document type. Document types that are not part of the ERAS application—document submission forms, AAMC’s Letter Request Form, diplomas, foreign language documents, curriculum vitae, etc.—should not be uploaded. If you upload any of these document types, ECFMG will remove the document, and it will not be transmitted to programs.

Documents submitted electronically via OASIS will take one to two weeks to process. ERAS Support Services at ECFMG will contact you, via e-mail, about any discrepancies found during the quality control process.

IMPORTANT NOTE: Students/graduates of medical schools that participate in the ECFMG Medical School Web Portal (EMWSP) ERAS program cannot upload MSPEs or medical school transcripts using OASIS. Please contact your medical school to submit these documents on your behalf.

Please only upload an LoR using OASIS if you have not waived your right to view it. If you would like your waived LoRs to be submitted electronically, you can submit an electronic request to your letter writer using OASIS. For more information, see Letter Writer Portal Requests.

Steps for Submitting Documents Using OASIS

1. Make sure the document is a “clean” document to ensure that a clear image will be presented to the programs to which you apply. Documents should be legible and not on a busy background.
2. Scan all pages of the document into one file.
3. Make sure each document is in the appropriate format: Joint Photographic Experts Group (JPEG) for your photograph, and Portable Document Format (PDF) for your MSPE, medical school transcript, PTAL, and LoRs.
4. Check the file size requirements for uploading each document type using OASIS. Check the image and file size before saving it. The maximum file size for an MSPE or medical school transcript is 1,200 KB, and the maximum file size for a PTAL or LoR is 500 KB. The maximum file size for the photograph is 100 KB.
5. Name the document by the document type.
6. Login to OASIS. Click on ERAS Support Services, and select the appropriate upload category from the list on the toolbar.
7. Carefully read the instructions and notices for the document type.
8. Click the “Browse” button to select the document file from your computer. Be sure to upload the complete document as one file. Do not upload individual pages of the document. For LoRs, you will also need to type the letter writer’s name in the space provided.
9. Click “Upload File.”
10. Repeat these steps for each document type.

IMPORTANT NOTE: Submission of any falsified or altered document to ECFMG is an example of irregular behavior. A determination by ECFMG that an individual engaged in irregular behavior may be sufficient cause to bar an individual from ECFMG Certification, revoke an ECFMG Certificate, or take other appropriate action. ECFMG will send notice of a determination of irregular behavior to residency program directors, among others. See ECFMG Policies and Procedures Regarding Irregular Behavior.

IMPORTANT NOTE FOR TRANSFER STUDENTS: If you are a transfer student and would like to submit more than one medical school transcript for your ERAS application, you must scan all pages of all transcripts as one file and upload that file. If you have any questions about the processing of your transcript, please contact ERAS Support Services at ECFMG.

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