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Exchange Visitor Sponsorship Program (EVSP)

J-1 Visa Sponsorship Applications

On-line Applications for Physicians

Foreign national physicians, including international medical graduates (IMGs) and graduates of U.S. and Canadian medical schools, seeking to apply for ECFMG J-1 visa sponsorship must work with the authorized Training Program Liaison (TPL) at the teaching hospital or research institution to submit a complete on-line application to ECFMG. J-1 sponsorship is tied to an official contract or letter of agreement for a full-time position in a GME training or research program. The offer must be in place prior to applying to ECFMG for visa sponsorship.

To streamline the collection and maintenance of accurate J-1 physician data records, ECFMG has developed an on-line application system. For information on the on-line sponsorship application process, please review the following frequently asked questions.

Frequently Asked Questions

How does the on-line J-1 sponsorship application process work?
Both the teaching hospital’s TPL and the J-1 applicant are responsible for electronic submission of their respective portions of the on-line J-1 sponsorship application. Appointment profile details and supporting documentation are submitted to ECFMG on-line by TPLs through the Exchange Visitor Network (EVNet). J-1 applicants are then notified by e-mail that an on-line application has been initiated through EVNet on their behalf. The e-mail includes instructions on how to use the On-line Applicant Status and Information System (OASIS) to verify acceptance of the electronic appointment agreement, provide mandatory personal and immigration data to ECFMG, and upload any required supporting documentation not uploaded by the TPL. Once the TPL and the applicant have submitted the required information and uploaded all required supporting documentation, ECFMG will proceed with the evaluation of the J-1 sponsorship application.

What is EVNet?
EVNet is the “Exchange Visitor Network,” a web-based system developed by ECFMG for on-line submission of applicant and appointment information. Access to EVNet is limited to authorized TPLs at accredited teaching hospitals and research institutions.

What is a TPL?
A TPL is the designated representative of the teaching hospital who serves as the official source of communication between the training program, J-1 physician, and ECFMG. The TPL provides required administrative oversight for all J-1 physicians and ensures compliance with federal regulatory guidelines. Among other things, the TPL is required to:

  • coordinate the sponsorship application process to ensure timely submission of accurate and complete documentation, including primary-source verification of the GME contract.
  • monitor the arrival and on-going participation of J-1 physicians.
  • notify ECFMG in advance of any proposed changes in a physician’s approved training program or activity.

What is the definition of a J-1 sponsorship “applicant”?
For the purpose of the on-line J-1 visa sponsorship application, the term “applicant” refers to a physician who has been issued an official GME or research contract and for whom an EVNet on-line sponsorship application has been initiated. Applicants may be physicians who are not currently sponsored by ECFMG (“initial applicants”) or those seeking a renewal/continuation of ECFMG J-1 visa sponsorship (“currently sponsored applicants”).

How does an “initial applicant” for J-1 sponsorship submit an on-line application?
A TPL must have the applicant’s ECFMG/USMLE Identification Number to initiate an on-line application. Applicants who do not currently have a USMLE/ECFMG Identification Number must follow these instructions to request one. The applicant must provide the TPL with the Identification Number once it is issued by ECFMG.

Once a contract has been issued, the following steps must occur in the order that they are listed below:

  1. TPL submits an on-line appointment profile through EVNet.
  2. For each applicant, TPL uploads the necessary supporting documents through EVNet.
  3. Through OASIS, applicant accepts on-line appointment profile, pays the administrative/application fee, completes the electronic application, and uploads any required supporting documentation not uploaded by the TPL.
  4. ECFMG reviews application.
  5. If the application is approved, ECFMG sends DS-2019 to TPL.

NOTE: Supporting documents uploaded through EVNet or OASIS must be in Portable Document Format (PDF), and files must be uploaded one at a time. Faxed documentation is also accepted, although upload of all supporting documentation through EVNet and/or OASIS is preferred.

An applicant is unable to take any action in the application process until a TPL submits an appointment profile in EVNet on his/her behalf. Individual applicants are sent e-mail notification once an on-line application has been submitted by a TPL through EVNet. It is imperative that all applicants maintain a current, active e-mail address in OASIS.

How does a J-1 “currently sponsored applicant” submit an on-line application to request continuation of sponsorship?
Once a contract has been issued, the following steps must occur in the order that they are listed below:

  1. TPL submits an on-line appointment profile through EVNet.
  2. For each applicant, TPL uploads the necessary supporting documents through EVNet.
  3. Through OASIS, applicant accepts on-line appointment profile, pays the administrative/application fee, completes the electronic application, and uploads any required supporting documentation not uploaded by the TPL.
  4. ECFMG reviews application.
  5. If the application is approved, ECFMG sends DS-2019 to TPL.

NOTE: Supporting documents uploaded through EVNet or OASIS must be in Portable Document Format (PDF), and files must be uploaded one at a time. Faxed documentation is also accepted, although upload of all supporting documentation through EVNet and/or OASIS is preferred.

An applicant is unable to take any action in the application process until a TPL submits an appointment profile in EVNet on his/her behalf. Individual applicants are sent e-mail notification once an on-line application has been submitted by a TPL through EVNet. It is imperative that all applicants maintain a current, active e-mail address in OASIS.

OASIS

What is the On-line Applicant Status and Information System (OASIS)?
OASIS is ECFMG’s web-based information service used by ECFMG applicants and ECFMG-certified physicians. Applicants for J-1 sponsorship can use OASIS to view and accept a sponsorship appointment profile; complete J-1 visa sponsorship applications; upload supporting documents; and submit payments to ECFMG.

What if an applicant does not have a USMLE/ECFMG Identification Number at the time a Training Program Liaison (TPL) initiates a sponsorship application in EVNet?
Applicants are required to use OASIS as part of the on-line application process. A valid USMLE/ECFMG Identification Number is required to create an OASIS account. Applicants who do not have a USMLE/ECFMG Identification Number must contact ECFMG to request one before a TPL can initiate a sponsorship application through EVNet. To do so, the applicant must contact evsp-support@ecfmg.org with the information listed below. TPLs are not permitted to request a USMLE/ECFMG Identification Number on behalf of an applicant.

Information required to request a USMLE/ECFMG Identification Number from EVSP:

  • Full name of applicant physician
  • Date of birth (mm/dd/yr)
  • E-mail address
  • Name and country of medical school
  • Gender

The need to request a USMLE/ECFMG Identification Number most commonly occurs when a graduate of an LCME-accredited U.S. or Canadian medical school program or a researcher seeks sponsorship for the first time. Once a USMLE/ECFMG Identification Number has been assigned, the applicant is notified via e-mail with instructions on how to create an OASIS account.

Supporting Documentation

Can documentation in support of an application be uploaded to ECFMG prior to creation of appointment details for the applicant in EVNet?
Documentation in support of an application should only be uploaded after the TPL creates appointment details for the applicant in EVNet.

What supporting documentation is required with a sponsorship application?
Application requirements vary according to program type. Therefore, applicants must carefully review the application checklist provided through OASIS at the time of acceptance of the appointment profile.

How is the required supporting documentation submitted to ECFMG?
Both TPLs and applicants have functionality in their respective systems to upload supporting documents; TPLs through EVNet and applicants through OASIS. Once the TPL has added an applicant to an appointment profile in EVNet, the TPL can upload supporting documents to that individual applicant’s EVNet record. Once the TPL submits the applicant’s appointment profile in EVNet, the applicant can review the details of the appointment profile in OASIS and upload any required supporting documentation not uploaded by the TPL.

NOTE: Supporting documents uploaded through EVNet or OASIS must be in Portable Document Format (PDF), and files must be uploaded one at a time. Faxed documentation is also accepted, although upload of all supporting documentation through EVNet and/or OASIS is preferred.

Will I know which documents a TPL has uploaded in support of my application?
Yes. In OASIS, under the Documents Submissions tab, you will be able to view the list of supporting documents uploaded by the TPL in support of your application. You do not need to upload the same documents if they already appear on the list. If there is any documentation that is missing pursuant to the required items on your checklist, you can upload them to complete your application.

Do documents uploaded through EVNet or OASIS also need to be faxed or mailed to ECFMG?
No. If a document was uploaded through EVNet or OASIS, and it appears in the list under the Documents Submissions tab in OASIS, you should not fax or mail it to ECFMG.

Board Exams

Can an applicant apply for a sponsorship extension to sit for an American Board of Medical Specialties (ABMS) member board examination?
Yes. Applicants seeking an extension of sponsorship to sit for an ABMS member board examination are no longer under an appointment profile at a teaching hospital. As a result, the application process does not require a TPL to initiate an on-line application through EVNet. Instead, applicants seeking continued sponsorship to sit for an ABMS member board examination should login to OASIS and click on the “Board” field. Once the “Board” field is chosen, instructions for submission of the on-line application and required supporting documentation are provided.

J-2 Dependents

Can a request for J-2 dependent sponsorship be completed through OASIS?
Currently, an on-line request for J-2 dependent sponsorship can be made only at the time a J-1 applicant is completing his/her annual application through OASIS. A request for J-2 dependent sponsorship at any other time requires submission of a paper application form. The Application for Dependent Sponsorship can be found on the Forms and Memos page. The EVSP Reference Guide, also on this website, offers detailed information about dependent sponsorship.

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Last updated December 18, 2012.
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