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ERAS Support Services for Applicants

Supporting Documents

Letters of Recommendation (LoRs)

IMPORTANT NOTE: ERAS Support Services at ECFMG does not accept paper documents in support of ERAS residency applications. All supporting documents must be submitted electronically via one of the available methods.

ERAS Document Submission At-a-Glance

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NEW FOR ERAS 2015: All LoRs must be submitted through the AAMC’s Letter of Recommendation Portal (LoRP) or ECFMG’s Medical School Web Portal (EMSWP). If you have waived your right to view an LoR, your letter writer must upload the letter on your behalf through AAMC’s LoRP. If you have not waived your right to view an LoR, you are permitted to upload your personal copy through the AAMC’s LoRP. Programs are able to view who has uploaded the document. For tips on uploading your LoRs electronically, please see the Letter Writer Assistance page on the ECFMG website. If your medical school participates in EMSWP ERAS and is submitting an LoR on your behalf, your school can upload it through EMSWP.

About LoRs

Submitting letters of recommendation (LoRs) that are substantive in content will ultimately provide the residency training program director with information pertinent to the residency recruitment and selection process. You should select your letter writers carefully and contact each program for its LoR requirements. Your LoRs should give the residency program director a clear picture of your current skills and clinical ability, in addition to your personal characteristics such as professionalism, leadership, and interpersonal skills both in the patient setting as well as with hospital staff.

For more detailed information, refer to Asking for a Letter of Recommendation (LoR), published by the ECFMG Certificate Holders Office (ECHO). This resource provides suggestions for the content and format of LoRs. It also provides suggestions for whom you should approach for a LoR; how to approach them; and what documents and information you should provide to your letter writers. Finally, it addresses the issue of whether you should waive your right to view your LoRs.

If the LoR is not in English, you must have an English translation prepared by and certified to be correct by a medical school official (for example, a Dean or Registrar), a government official (for example, a Consular Officer), or a professional translation service. Submit only the English translation to ERAS Support Services at ECFMG.

For detailed information on how your letters should be submitted using the AAMC’s Letter of Recommendation Portal (LoRP), refer to AAMC’s Letter of Recommendation Portal (LoRP) page.

It is your responsibility to follow up with letter writers to ensure that LoRs are ready in time to meet program deadlines.

In order for your LoRs to be available to programs, you must finalize your LoR Authors and assign the letters to programs in MyERAS. There is no limit to how many LoRs you can submit to ERAS Support Services at ECFMG. However, you can assign a maximum of four LoRs to each program.

IMPORTANT NOTES: If you participated in the ERAS 2014 season and had letters of recommendation (LoRs) that were transmitted to the ERAS PostOffice during ERAS 2014, you can reuse these LoRs for the ERAS 2015 season. For detailed information, refer to ERAS 2015 Repeat Applicants.

Submission of any falsified or altered document to ECFMG is an example of irregular behavior. A determination by ECFMG that an individual engaged in irregular behavior may be sufficient cause to bar an individual from ECFMG Certification or revoke an ECFMG Certificate or take other appropriate action. ECFMG will send notice of a determination of irregular behavior to residency program directors, among others. See ECFMG Policies and Procedures Regarding Irregular Behavior.

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Important Dates:

September 15: NRMP registration for the 2015 Match opens at 12:00 p.m. on the NRMP website.

September 15: Applicants may begin applying to ACGME-accredited programs through the MyERAS website.

September 15: ERAS Support Services strongly recommends that MSPEs arrive at ECFMG no later than September 15 if submitted electronically through OASIS. This timeline does not apply to international medical schools that are electronically submitting your MSPE through the EMSWP ERAS program. Documents submitted by medical schools via EMSWP will be processed and transmitted within two business days.

October 1: MSPEs are released to ACGME-accredited programs.

All times shown are Eastern Time in the United States.

ERAS 2015 Timeline
ERAS 2015 Repeat Applicants
Using MyERAS
Quick Links

Reminder: ERAS Support Services at ECFMG does not accept paper documents in support of ERAS residency applications. All supporting documents must be submitted electronically via one of the available methods.

Documents uploaded using ECFMG’s OASIS and AAMC’s LoR Portal will take one to two weeks to process.

Monitor the ADTS section of AAMC’s MyERAS website to track the status of your ERAS application.

ECFMG Certificate Holders Office (ECHO) Resources
Charting Outcomes in the Match for IMGs, a joint report by NRMP and ECFMG
ECFMG Policies and Procedures Regarding Irregular Behavior
Fees and Payment
Contact ERAS Support Services
Last updated June 3, 2014.
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