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ECFMG International Credentials Services (EICS)

About EICS | Verification of Credentials | EICS Applications | Frequently Asked Questions

Frequently Asked Questions

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About EICS

  What is the role of EICS in my application for medical registration?

The role of EICS is to seek primary-source verification of medical credentials required by your medical registration authority. EICS has no input or function in the processing of your registration application. Please direct questions concerning your registration application to the medical authority.

  I am applying for registration to a medical regulatory authority and I would like to have my credentials primary-source verified. Can I use EICS?

EICS credentials verification is an application-based process required by certain medical regulatory authorities. Please contact your authority to determine whether verification of your credentials through EICS is required.

If your authority does not require EICS verification, you can use ECFMG’s Electronic Portfolio of International Credentials (EPICSM) to have your credentials primary-source verified and to request verification reports for the medical registration authority, as well as for other organizations worldwide. EPIC provides the same rigorous primary-source verification employed for ECFMG Certification and EICS but offers additional benefits to both organizations and physicians. For more information, visit www.ecfmgepic.org.

About My Credentials

  What medical credentials does EICS verify?

The types of medical credentials EICS accepts for primary-source verification are:

  • Medical diplomas
  • Medical school transcripts
  • Certificates of postgraduate medical education, and
  • Certificates of medical registration/licensure

EICS does not verify dental or non-medical credentials or letters of recommendation concerning non-postgraduate training positions.

  My credentials were sent to EICS for verification by the medical regulatory authority (MRA) through which I am applying. Can you tell me the status of my credentials?

Physicians who are applying directly through the Medical Council of Canada (MCC) or the Federation of State Medical Board’s Federation Certification Verification Service (FCVS) must contact the appropriate authority for all questions related to their applications.

EICS cannot release processing information to physicians applying to these authorities.

  How long does the EICS verification process take to complete?

The time required to complete the verification of medical credentials varies and depends on a number of factors, including the internal processing times of the institutions that issued the credentials. You are advised to contact your institutions and request that they promptly complete and return verifications to EICS.

  What if my institution has a fee for verification of my credentials?

Payment of verification fees imposed by an institution for an EICS verification request that are due in U.S. currency will be paid by ECFMG. Payment of verification fees imposed by an institution that are due in a currency other than U.S. currency is the responsibility of the physician. EICS recommends that you contact institutions directly to obtain current fee information, as well as updated payment instructions.

  Can you send me the EICS verification forms to take personally to my institutions?

No. EICS verification forms are sent directly to and received directly from the issuing institutions in order to maintain the integrity of the verification process. Verification forms cannot be provided to physicians, family members, or friends for the purpose of delivery to or retrieval from issuing institutions.

  Can I speed up the verification of my credentials?

Yes. You may provide your medical regulatory authority with a courier service account number to have your verification request sent by courier service.

EICS requests verification by airmail for credentials issued by all medical schools and institutions unless courier service is requested as stated above.

  What if EICS does not receive a response to a credential verification request?

EICS will make up to a total of four attempts, an initial request and a follow-up request every 60 days, to verify credentials submitted through the Medical Council of Canada (MCC). For the Federation of State Medical Boards’ Federation Credentials Verification Service (FCVS), EICS will send follow-up requests to the institution beginning 60 days from the date of the first request and at 30-day intervals thereafter for up to a total of four attempts to verify your medical credentials. You are advised to contact your medical school or other institutions and request they complete and return the EICS verification form as soon as possible.

  How long do EICS verifications remain valid?

There is no expiration date for EICS verifications. Additionally, your EICS record and verifications will be maintained permanently.

For Applicants to the Australian Medical Council (AMC)

  I’ve already submitted an application to the AMC and all of my credentials (qualifications) required by the AMC have been verified through EICS. Do I need to use ECFMG’s Electronic Portfolio of International Credentials (EPIC)?

No. Credentials primary-source verified through EICS by June 30, 2017, do not need to be resubmitted through EPIC. Those credentials will be sent directly to the AMC. However, if you have additional credentials that you would like to provide to the AMC, you will need to use EPIC to submit those credentials. For more information on using EPIC to provide credentials to the AMC, visit Special Instructions for Physicians Applying to Practice in Australia on the EPIC website.

Please note that if you do create an EPIC Account, any credentials that have already been verified through EICS will be added to your EPIC Portfolio at no cost, along with any credentials that you may have had verified by ECFMG for ECFMG Certification. Simply provide your EICS ID and/or ECFMG/USMLE ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified credentials to your EPIC Portfolio.

  I’ve already submitted an application to the AMC and one or more of my credentials (qualifications) are pending verification through EICS. Do I need to have my credentials primary-source verified though EPIC?

Effective July 1, 2017, the AMC will no longer accept verification of medical credentials through EICS in support of an application to the AMC. If you would like to have credentials that are pending verification through EICS verified before July 1, 2017, ECFMG and the AMC recommend that you contact the institutions that issued your credentials directly to request that they complete ECFMG’s verification request as soon as possible. ECFMG must receive the verification by June 30, 2017.

Beginning July 1, 2017, if you have credentials that still have not been verified through EICS and you wish to continue pursuing verification in support of an application to the AMC, you will need to use EPIC to have those credentials verified and sent to the AMC. To use EPIC, you will first need to establish an EPIC Account and provide ECFMG with your EICS ID. If you have credentials that have been verified through EICS, they will be added to your EPIC Portfolio at no cost. For credentials that have not been verified as of June 30, 2017, you will need to upload these through EPIC. ECFMG will then begin a new series of attempts to verify those credentials through EPIC. Once verified, you can request that an EPIC verification report for each credential be sent to the AMC. Each verification report includes a copy of the credential. For more information on using EPIC to provide credentials to the AMC, visit Special Instructions for Physicians Applying to Practice in Australia on the EPIC website.

  I have a pending EICS verification request and I contacted the institution to complete the request, but the institution indicated that it doesn’t have the request. Can ECFMG resend it?

Yes. If your medical institution cannot locate an EICS verification request, ECFMG can resend the request. Contact us via e-mail at ECFMGICS@ecfmg.org or by phone at +1 (215) 823-2274 to request a resend. Please note that ECFMG needs to receive the verification from the institution by June 30, 2017 for the AMC to accept the verification. If the verification is received after June 30, 2017, you will need to use EPIC to obtain verification of your credential.

  How do I establish an EPIC Account and use EPIC to have my credentials (qualifications) verified for the AMC?

Visit Special Instructions for Physicians Applying to Practice in Australia on the EPIC website for information on using EPIC to have your credentials verified in support of an application to the AMC.

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Last updated April 4, 2017.
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